Jobs at Vistance Networks

Effective January 1, 2023, the California Consumer Privacy Act ("CCPA") and the California Privacy Rights Act ("CPRA") (collectively, "California Privacy Law") require the provision of a privacy notice to California applicants using a specified format. This section explains how Vistance Networks uses personal data about California residents who submit their job applications to Vistance Networks ("Applicant Data") and summarizes the rights available to California residents.

We do not sell your Applicant Data or share it for cross-context behavioural advertising. We do not engage in providing financial incentives for the disclosure of California Personal Information.

Categories of Applicant Data

Vistance Networks collects and processes the following categories of Applicant Data, including but not limited to:

• Identifiers;
• Professional or employment-related information;
• Characteristics of protected classes;
• Education information; and
• Inferences drawn from the information collected.

In addition, Vistance Networks may collect, process, and use Applicant Data that may be considered sensitive personal information within the meaning of California Privacy Law (“Sensitive Applicant Data”) including social security and driver's license numbers. Vistance Networks only uses and discloses Sensitive Applicant Data as necessary to provide benefits, to perform and enforce the employment  relationship and obligations, to comply with federal, state, or local laws, and otherwise as permitted by the California Privacy Law.

Sources of Applicant Data

We generally receive Applicant Data directly from you or from third parties, that assist with recruitment, such as recruitment agencies and job boards, and other employment-related purposes described below.

Uses of Applicant Data

Vistance Networks will process Applicant Data, including Sensitive Applicant Data, for the following recruitment-related business purposes ("Processing Purposes"):

• Recruiting and hiring activities, including administering your recruitment, making a hiring decision (including assessing qualifications, tracking candidates during the application process, and carrying out interviews), verification of credentials and prior employment history, performing background checks where permitted by applicable law, and completing the hiring process in case you should be offered and accept a position with Vistance Networks (including activities related to on-boarding and the new hire process); and
• Complying with applicable laws and employment-related requirements along with the administration of those requirements, including record keeping and reporting for human rights, employment equity, and Foreign Corrupt Practices Act and similar screenings (where applicable).

Please note that Vistance Networks does not use Applicant Data for commercial purposes (i.e., to advance Vistance Networks' economic interests through marketing or monetization). Additionally, Vistance Networks does not engage in the sale or sharing of Applicant Data as defined under California Privacy Law.

Disclosure of Applicant Data

You should expect that the Company will transfer your Applicant Data to third parties as follows:

Within the Vistance Networks Group of Companies. We share your Applicant Data amongst the Vistance Networks group of companies, and in particular with Vistance Networks in the United States (collectively, the "Vistance Networks Group of Companies"), as necessary for the processing purposes, and in particular to conduct recruiting and hiring activities, and respond to and comply with requests and legal demands. If you transfer to another company within the Vistance Networks Group of Companies, we may send, at the request of your new employer, your personnel file to your new employer, so that it may administer your new employment relationship;

With certain acquiring or acquired entities. If the Vistance Networks business for which you submitted your Applicant Data, in relation to your interest for an employment position, is sold or transferred in whole or in part or if Vistance Networks is acquiring and integrating another entity into the Vistance Networks entity or business for which you applied for an employment position, your Applicant Data may be transferred to the other entity prior to the transaction (e.g., during the diligence phase) or after the transaction, subject to any rights provided by applicable law, including the laws of the jurisdictions where the other entity is located; and

With data processors. Certain third party service providers such as IT support or HR support providers, whether affiliated or unaffiliated, will receive your Applicant Data to process such data under appropriate instructions ("Data Processors") as necessary for the processing purposes, in particular to conduct recruiting and hiring activities, comply with applicable laws and employment-related requirements, and other activities. These Data Processors will be subject to contractual obligations to implement appropriate technical and organizational security measures to safeguard the Applicant Data and to process the Applicant Data only as instructed.

Retention of Applicant Data

Your Applicant Data is stored by the Vistance Networks Group of Companies, and/or our service providers, strictly to the extent necessary for the performance of our obligations and strictly for the time necessary to achieve the purposes for which the Applicant Data is collected, in accordance with applicable data protection laws. When the Vistance Networks Group of Companies no longer needs to use your Applicant Data, we will remove it from our systems and records and/or take steps to properly render it unintelligible it so that you can no longer be identified from it (unless we need to keep your Applicant Data to comply with legal or regulatory obligations to which the Vistance Networks Group of Companies is subject). Vistance Networks will generally retain your Applicant Data in accordance with the applicable Vistance Networks record retention schedule, unless retention for a longer period is warranted due to a legal requirement, including the need to support or defend a legal claim that is not yet barred by the applicable statute of limitations.

Exercising Your Rights

Subject to certain exceptions, pursuant to California Privacy Law, as a California resident and Vistance Networks' applicant you may have the right to: (i) deletion of your Applicant Data; (ii) correction of inaccurate Applicant Data; (iii) the right to know/ access the categories of Applicant Data that we collect about you, including the specific pieces of Applicant Data; and (iv) the right to know the categories of Applicant Data disclosed for a business purpose.

You have the right to designate an Authorized Agent. To the extent that you elect to designate an authorized agent to make a request on your behalf, they must provide appropriate documentation including written signed permission from you, proof of your identity, and verification of their identity; or a valid, designated power of attorney as defined under the California Probate Code.

To exercise your rights please initiate your request by sending an email to dataprivacylead@vistancenetworks.com.  Verbal requests or those made through other means (e.g., email to manager) cannot be honored.

Authorized Agents

To the extent that you elect to designate an authorized agent to make a request on your behalf, they must provide appropriate documentation including written signed permission from you, proof of your identity, and verification of their identity; or a valid, designated power of attorney as defined under the California Probate Code.

We will not discriminate against you as an applicant based solely upon this request.

Questions

Applicants who have any questions about this Notice should contact us at dataprivacylead@vistancenetworks.com