Office Administrator

In our 'always on' world, we believe it's essential to have a genuine connection with the work you do.

Vistance is recruiting an Office Administrator to join our team based in Hyderabad!

We are seeking a highly organised and dependable Office Administrator to oversee daily office operations and ensure the smooth functioning of administrative activities. The ideal candidate will have strong coordination skills, attention to detail, and the ability to manage multiple responsibilities efficiently.

How You'll Help Us Connect the World:

Office Operations Management

• Ensure smooth day-to-day office functioning and administrative activities
• Maintain office supplies inventory and place orders when necessary
• Coordinate housekeeping, maintenance, and facility management activities
• Manage office layout and seating arrangements

Administrative Support

• Handle documentation, filing, and record-keeping (physical & digital)
• Support the leadership/team with administrative tasks and coordination
• Prepare reports, presentations, and MIS as required
• Manage incoming and outgoing correspondence (emails, couriers, calls)
• Responsible for managing PO management and invoice processing

Vendor & Facility Management

• Coordinate with vendors for services like housekeeping, office supplies, travel, and maintenance
• Negotiate pricing and ensure timely service delivery
• Track vendor payments and maintain records

Employee Support & Coordination

• Assist with onboarding logistics (workspace, ID cards, office access)
• Coordinate employee travel, accommodation, and meeting arrangements
• Manage conference rooms and office calendars

Compliance & Administration

• Ensure office policies and procedures are followed
• Maintain statutory records and support audits if required
• Handle petty cash and basic expense tracking

Required Qualifications for Consideration:

• Include demonstrated competencies and physical, mental, & interpersonal skills.
• Minimum 8+ years of experience in office administration
• Proven experience in managing office operations and facilities
• Experience in a corporate environment preferred
• Experience in handling mid-to-large office setups
• Basic knowledge of budgeting and expense tracking
• Strong coordination and stakeholder management skills
• Strong organisational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook), SAP Ariba, Reporting
• Good coordination and vendor management skills

What Happens After You Apply:

Learn how to prepare yourself for the next steps in our hiring process by visiting https://jobs.vistancenetworks.com/content/How-We-Hire/?locale=en_US

Why Join Us?

Vistance Networks shapes the future of communications technology, pushing past what is possible. We deliver solutions that bring reliability and performance to a world always in motion. Our global team of innovators and employees are trusted advisors who listen to customers first, then deliver value.

If you want to grow your career alongside bright, passionate, and caring people who strive to create what's next…..come connect to your future at Vistance Networks.

Vistance Networks is an Equal Opportunity Employer (EEO), including people with disabilities and veterans.